RIPLEY COUNTY COMMISSIONERS

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ROBERT REINERS, PRESIDENT

10105 N. SPADES RD

SUNMAN, IN 47041

 (812) 623-3209

 

MARK BUSCHING

608 CLEARVIEW LANE

VERSAILLES, IN  47042

(812) 689-7119

 

GERALD STUTLER

P.O. BOX 66

FRIENDSHIP, IN  47021

(812) 667-5505

                                                         

                                                         

                                                         

2011 Meeting Schedule

Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building

Monday, January 10

Monday, July 11

Monday, January 24 Monday, July 25
Monday, February 7 Monday, August 8
Friday, February 18 Monday, August 22
Monday, March 7 Friday, September 2
Monday, March 21 Monday, September 19
Monday, April 4 Monday, October 3
Monday, April  18 Monday, October 17
Monday, May 2 Monday, October 31
Monday, May 16 Monday, November 14
Friday, May 27 Monday, November 28
Monday, June 13 Monday, December 12
Monday, June 27 Thursday, December 22

 

COMMISSIONER'S MEETING MINUTES

for

Meeting January 24, 2011

Minutes prepared by Bill Wagner, Ripley County Auditor

Commissioners meeting opened promptly at 7:00AM on Monday, January 24, 2011 at the Ripley County Highway Department, Osgood, Indiana.

Commissioners Robert Reiners and Gary Stutler were in attendance for the meeting.  Commissioner Busching was absent.

Auditor Wagner was present for the meeting at the Ripley County Highway Garage.

Commissioner Reiners introduced Mr. Steve Schonegg as the new District 1 Foreman and he was in attendance.

Superintendent Heaton advised that the county has been unable to get salt through the State bid through Morton and what could be found was through Evans and from Chicago at $89.00 per ton.   It was discussed how to add storage at the garage location so more could be stockpiled.  It was stated that the Town Of Osgood would be willing to partner with the county on a third of the cost to put up a storage building. 

The sewer to the highway garage was discussed and Mr. Tony Wood from Osgood Sewer Department stated an engineer would be needed to design the line/pump/etc.  He advised he felt the cost of the project would be around $38,000.00 including the cost of the engineer used by the Town.  The commissioners agreed they needed to proceed with the project.

Area Planning had contacted Mr. Pat Kissell to obtain information on the State Bid for trucks.  He had provided the information to them and they were to take it from there.

Mr. Warren Bruns of the Parks Department appeared to update the commissioners on the grandstand area drainage project.  The Town of Osgood advised the Park could use their engineers and the cost would be $900.00 to draw the plan specifications.  He advised they were meeting with the various groups that used the track to keep them informed of the progress.  The project will probably get started in the spring.

He stated they had purchased a new mower every two years in the past out of commissioner’s funds.  They are considering waiting another year before doing this and will get back with the commissioners when they have trade information.

Mr. Bruns advised they had done nothing yet about a new truck to pull the showmobile and Mr. George Bultman was still looking at different trucks.

With nothing further to discuss Commissioner Stutler moved to recess to the Annex Building.  Commissioner Reiners seconded and the motion passed.

Commissioner Stutler made the motion to reconvene while Commissioner Reiners seconded, motion passed.  The meeting was reconvened at 8:00 am at the Ripley County Annex building in Versailles, Indiana and opened with the pledge of allegiance.

Commissioners Reiners, Busching, and Stutler were present as well as Auditor Wagner.

Commissioner Reiners brought Commissioner Busching up to date with the proceedings at the highway garage meeting.

Maintenance:  Mr. Johnnie Lohrum (8:24:38 )

Mr. Lohrum advised the vents were in the courthouse rest rooms and seemed to be working as wanted.  He also advised he would be purchasing smaller grain salt (eco friendly) when the current supply runs out.  The larger grain is being carried into the buildings rather than melting quickly. 

8:33:00  The commissioners completed the questionnaire on the courthouse preservation for the Indiana Courthouse Preservation Advisory Commission.

8:44:00—Earline Copeland-Finance Board Report

Ms. Copeland presented the reports to the commissioners on investment policy, names of depositories, interest rates and earnings, and ending balance for 2010.  Commissioner Busching moved to accept the investment policy as presented.  Commissioner Stutler seconded and the motion passed unanimously.

Also she presented an application for credit card payments-Commissioner Busching moved to use Credit Card Power Pay, LLC.  Commissioner Stutler seconded and the motion passed unanimously.

She also advised the delinquent property tax outstanding was $1,085,018.86.  This is slightly higher than before but is expected to be collected.

Technology:  Ms Kelly Vollet (8:46:00)

Ms. Vollet advised the GIS information is available but is still being reviewed for accuracy.  A link will be put on the website with a disclaimer once ready.

Planning Commission:  Mr. Tad Brinson  (8:59:00)

Mr. Brinson was questioned about a hearing for the Woods property on US 421 near the Decatur County line.  He advised he was surveying off 7acres and house and sell farm ground.

Mr. Baughman appeared with questions about the truck bid.  The State bid was $21,542.25 for a v6 Ford.

ATTORNEY INTERVIEWS:

9:14:00  Mr. John Watson:

Mr. Watson presented his qualifications.  His practice was started 1993 and his office in Sunman was opened in 1995.  He currently represents St. Leon, Moores Hill, and Patriot Water Utilities, and has done zoning work.  His hourly rate is $150.00.

9:33:00—Katherine Taul-Ripley County Tourism

Ms. Taul gave the commissioners her year-end report and the request for appointments.  Commissioner Busching moved to appoint Ms. Marianne Wiggers and Mr. Paul Sipples to the Ripley County Convention, Visitor & Tourism Commission.  Commissioner Stutler seconded and the motion passed unanimously.

9:35:00  Mr. Jeff Sharp:

Mr. Sharp presented his qualifications which consisted mainly of liability issues.  His office was in Batesville and was opened in 2005.  He presented a figure of $2500.00 retainer per month but included daily business under that amount.  His hourly rate above this would be $150.00 per hour. 

10:02:00  Mr. John Ertel

Mr. Ertel presented his qualifications such as the drainage board, zoning & planning.  He has filled in for the former attorney when he was not able to attend in the past.  He explained he felt the retainer should include office holder questions, abatement paperwork review, meetings of commissioners and council, contract review, road closings, liens & loans programs, and drainage issues, and general bid specs.  His hourly rate beyond these is $120.00.

Encore Insurance Group—Mr. Brad Samples

Mr. Samples dropped off the package information for the county  and the insurance ID cards for the vehicles.

10:25:40—CCI—Mr. Eric Wolf

Mr. Wolf advised he had contacted the architects for the following information.

LWC-  fee would remain at $297,500.00 with  zero reimbursables.

RQAW-fee reduced by $5800.00 for eliminating the community awareness program that was not needed.  Total was $274,200.00.

Martin Riley- fee $294,500.00 with $7500.00 for reimbursables.

After discussion Commissioner Busching moved to accept the proposal from LCW for $297,500.00.  Commissioner Stutler seconded and the motion passed unanimously.

Next up was the proposal from CCI.  Mr. Wolf presented a revised proposal for $264,000.00 that did not include an on-site manager during the revamp of the courthouse office space for Probation.  He also advised if the project would take less time than the estimate the fee would be reduced by that time.

11:09:00  PMSI, Inc.—Mr. Bill Shepler

Mr. Shepler presented his proposal for his firm to oversee the annex project. The commissioners asked numerous questions of Mr. Shepler.  They advised they would take under advisement.

Commissioner Busching moved to accept the minutes of January 10, 2011 as written with a second from Commissioner Stutler.  The motion passed unanimously.

The yearly contracts for services from Ripley County Historical Society, Hearthouse, Family Connections, New Horizons, Historic Hoosier Hills, Safe Passage, Lifetime Resources, and Soil & Water Conversation were presented by Auditor Wagner.  Commissioner Busching moved to accept and sign those contracts as presented with a second from Commissioner Stutler.  The motion passed unanimously.

The commissioners signed the payroll sheets, claim vouchers, claims being paid from the commissioner’s budget, and minutes of the January 10, 2011 meeting.

12:17:48  The Commissioners further discussed CCI vs. PMSI, Inc. with Ms.Dephane Smith and Mr. Donald Dunbar.  Commissioner Busching moved to accept the proposal from CCI pending the approval of funds from the County Council.  Commissioner Stutler seconded and the motion passed unanimously.

12:18:20    Discussion of Attorney Position:

Each commissioner expressed his opinion along with Council President Smith.  After consideration of qualifications and situation the county is presently in with the annex project being the  major concern Commissioner Busching moved to appoint Mr. John Ertel with a second from Commissioner Stutler.  The motion passed unanimously.

With no further business to come before the commissioners a motion to adjourn was made by Commissioner Busching and seconded by Commissioner Stutler.  The motion passed unanimously.

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