RIPLEY COUNTY COMMISSIONERS

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District 1

Robert Reiners, President

10105 N Spades Rd

Sunman, IN  47041

812-623-3209

 

District 2

Mark Busching

608 Clearview Lane

Versailles, IN  47042

812-689-7119

 

District 3

Gerald Stutler

P.O. Box 66

Friendship, IN  47021

812-667-5505

Meeting Schedule

Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building

Monday, January 7,2013

Monday, July 22, 2013
Friday, January 18, 2013 Monday, August 5, 2013
Monday, February 4, 2013 Monday, August 19, 2013
Friday, February 15, 2013 Friday, August 30, 2013
Monday, March 4, 2013 Monday, September 16, 2013
Monday, March 18, 2013 Monday, September 30, 2013
Monday, April 1, 2013 Friday, October 11, 2013
Monday, April  15, 2013 Monday, October 28, 2013
Monday, April 29, 2013 Friday, November 8, 2013
Monday, May 13, 2013 Monday, November 25, 2013
Friday, May 24, 2013 Monday, December 9, 2013
Monday, June 10, 2013 Monday, December 23, 2013
Monday, June 24, 2013 Monday, January 6, 2014
Monday, July 8, 2013  

Commissioner's Meeting Minutes

Commissioners meeting opened promptly at 7:00AM on Friday, January 18, 2013 at the Ripley County Highway Department, Osgood, Indiana.

Commissioners Robert Reiners, Mark Busching, Gary Stutler, and Auditor William Wagner were in attendance for the meeting.

The generator at the annex was discussed and will be checked and fuel delivery determined.

The drop down chains for the trucks were discussed and determined they would not be functional for the trucks at the highway due to fact they would not help if a truck was trying to get back on the roadway.  Further investigation will be done with other counties that have them.

Mr. Heaton-Superintendent- questioned the lack of funds in the 2013 budget for USI bridge inspections.  He also advised to fill the pond area and cut a drainage ditch around it would cost approximately $2500.00.  He was advised to get a quote from Holman as well.

Commissioner Busching moved to pass authority to Mr. Heaton to accept the lowest quote with a second from Commissioner Stutler.  The motion passed unanimously.

Foreman Kissell advised the new pickup would be delivered w/o 1/21/2013.  He is also to check fencing prices for a division between the Highway and Re-cycling on the North side.

With no further business to discuss Commissioner Busching moved to recess to the Annex meeting room.  Commissioner Stutler seconded and the motion passed unanimously.

Commissioner Busching made the motion to reconvene while Commissioner Stutler seconded.  The motion passed unanimously and the meeting reconvened with the Pledge to the Flag.

Commissioners Reiners, Stutler, and Busching were present as well as County Attorney Ertel and Auditor Wagner.

Mr. Alvin Busching and Mr. Mark Busching 8:00:00

The Buschings presented the commissioners with two plaques from the Busching Bridge that had names carved into the structure’s original lumber and dated 1886.  These will be displayed with the picture of the Bridge.

Maintenance-Mr. Johnnie Lohrum 8:11:17

Mr. Lohrum advised the commissioners the shingles on the courthouse tower had come loose and leaked. They were repaired but will need replaced.

Veteran’s—Mr. Ken Hylton 8:25:50

Mr. Hylton advised his secretary had felt uncomfortable with a client and did not have any way to notify anyone.  The situation was discussed and a remedy will be sought.

Technology—Ms. Kelly Vollet

Ms. Vollet questioned if a procedure was in place if an office had a security issue.  The security will be reviewed.

She also advised the data and phone lines for the courthouse renovation needed to be done so as not to hold up work.  The only quote received was from Matrix for $4842.00.  Commissioner Busching moved to approve the quote with a second from Commissioner Stutler.  The motion passed unanimously.

EMA—Mr. Patrick Rose—8:30:21

Mr. Rose discussed the continuation of operation for the county since the annex building is complete.  Operations of the courthouse would be moved to the annex rather than Batesville in the event of an emergency and the courthouse could not be used.

Also, emergency shelter for tornados would be the lower floor restrooms and the Veterans Service office.

He supplied the commissioners with shirts and radios for emergencies as well as Auditor Wagner and Attorney Ertel with shirts.  Badges for identification were also made available.

Ms. Carla Miller—vacation days

Ms. Miller called and requested to be removed from the agenda.

Tourism—Ms. Katherine Taul 9:09:00

Ms. Taul advised Ms. Karen Vollmar resigned from the Tourism Commission and requested that the commissioners appoint Ms. Anita Fledderman to replace her for the balance of her term.

Commissioner Busching moved to approve her with a second from Commissioner Stutler.  The motion passed unanimously.

Annex Janitorial—Ms. Kim Jahnigen

Ms. Jahnigen questioned the lighting in the evening.  She was advised they were programmed to reduce the number of fixtures and this could be changed if necessary.  She was also instructed to purchase a runner for the health department to stop tracking into the hallway.

Assessor—Ms. Shawna Bushhorn 9:15:35

Ms. Bushhorn asked if a part time person was already working for the county in an office if was necessary to come to the commissioners to have him work part time in another office.  The possibility of making a floater position was discussed and the commissioners requested additional information on it.  Also she stated the open concept of the East Wing was detrimental to concentration and production in the offices.  The commissioners advised they would look into the problem.

MALCON—Malinowski Consulting-Mr. Charles Malinowski

Mr. Malinoski advised the commissioners that starting 2013 the county will be recovering $63,301.00.  This will be quarterly and will be unrestricted funds to the General Fund.  He also addressed the need to call them before purchasing any items with Title IV D funds as they need to be split as to the % of usage for Title IV D within the Clerk’s office.

Town of Osgood—Ms. Linda Kreinhop 9:59:03

Ms. Kreinhop asked the commissioners if they had made a decision of providing some EDIT funds for the business in the industrial park in Osgood.  They advised it would be a bridge loan until they were able to complete the TIF procedure.  It would be in the form of a loan to Osgood that they could possibly re-use for future businesses that would locate in Osgood.  The commissioners advised they would provide funds and would have an answer no later than the February 4, 2013 meeting as to the structure of and the amount of the funds provided.

Versailles Kiwinis—Mr. Dan Goris and Ms. Amy Thomas 10:07:33

Ms Thomas requested the use of the courthouse lawn and restrooms for Saturday, May 18, 2013, 12:00 noon to 6:00 pm.

Commissioner Busching moved to approve with reimbursement for costs of custodians with a second from Commissioner Stutler.  The motion passed unanimously.

Health Department—Mr. Tony Schneider

Mr. Schneider advised the commissioners the county ordinance for septic installation needed to be updated to match the State of Indiana changes.  It had been approved by the Health Board.

Commissioner Busching moved to approve the ordinance change with a second from Commissioner Stutler.  The motion passed unanimously.

He also questioned if the refrigerators in the health department had been checked to make sure they were on the emergency generator power in case of power failure.  He was advised they had been verified.

Treasurer—Ms. Amy Copeland

Ms Copeland presented the commissioners with the annual financial report of the Treasurer’s office.  There were no questions from the commissioners.

She also presented the application for the new hire for her office for review.

In respect to office clocks, she was advised Maintenance would permanently install the clocks where each office chose.

LWC—Mr. Sam Puterbaugh and Mr. Ed Soots

Mr. Puterbaugh presented the monthly reports for the Courthouse and Annex.  He advised the contractor status as per the annex completion.  Estimated completion date for the annex parking lot should be no later than April 2013.

The Terazzo was discussed and to get a high shine would require another step (vitrification) in the process.  The company will do a mock up demonstration on January 23, 2013 for review.

The estimated move date for Probation to the renovated offices is February 4, 2013 and the completion of the renovation of the courthouse will be another two weeks to completion.

Clerk—Ms. Mary Ann McCoy

Ms. McCoy advised CSI recommended scanning records rather than microfilm.  She questioned when they could start moving storage from the Hunter Building to the Annex.  She was told once they were cleared through Serve Pro and the records were cleaned. 

She advised the commissioners Lee Mathews, Everett Thompson, and Paul Mathews will be the Election Board for 2013.  Everett Thompson will remain this year to help train Lee Mathews and be his proxy.

She made a statement as a concerned citizen that the walk from a parking spot to the door of the health department was too long for handicapped persons.

Commissioner Busching moved to approve the minutes of the January 7, 2013 meeting with a second from Commissioner Stutler.  The motion passed unanimously.

Auditor Wagner presented the commissioners with a request from Southeastern Indiana Recycling District to appoint Ms. Melissa Baker to the Advisory Committee.  Commissioner Stutler moved to approve with a second from Commissioner Busching.  The motion passed unanimously.

The commissioners also were presented with the appointment request for the Ripley County Redevelopment Commission.  Mr. Barry Lauber, Ms. Brenda Wetzler, and Mr. Von McGuire were presented.  Commissioner Busching moved to approve these three with a second from Commissioner Stutler.  The motion passed unanimously.

Commissioner Busching moved to approve the Rescue Squad contracts for 2013 with a second from Commissioner Stutler.  The motion passed unanimously.

The commissioners signed the contracts for Emergency Ambulance Service with Milan Rescue 30, Sunman Area Life Squad, and Batesville EMS 10.

Commissioners also signed the contracts with Heart House, Historic Hoosier Hills, Family Connections, Lifetime Resources, 4-H Corporation, and New Horizons Rehabilitation.

Commissioner Busching moved to approve the minutes of the January 7, 2013 meeting with a second from Commissioner Stutler.  The motion passed unanimously.

Commissioner Busching moved to recess until 1:00pm with a second from Commissioner Stutler.  The motion passed unanimously.

1:00pm—Reconvene

Commissioner Busching moved to reconvene to the regular meeting with a second from Commissioner Reiners.  The motion passed with 2 yes.  Commissioner Stutler was absent due to a funeral for his sister.

Commissioner Busching moved to accept the Insurance Renewal from Encore Insurance with a second from Commissioner Reiners.  The motion passed with 2 yes.

Commissioner Busching moved to approve a loan to the Town of Osgood for $75,000.00 from EDIT funds to use for costs for new businesses moving into Osgood.  Commissioner Reiners seconded and the motion passed with 2 yes.

The meeting was then moved to the Executive Session to meet with the General Trades Contractor to discuss contract and claim issues. 

With the Executive Session complete Commissioner Busching moved to adjourn with a second from Commissioner Reiners.  The motion passed with 2 yes.

Minutes prepared by Bill Wager, Ripley County Auditor  Minutes are unofficial until approved at the next Commissioners Meeting.

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