RIPLEY COUNTY COMMISSIONERS
Robert Reiners, President
10105 N Spades Rd
Sunman, IN 47041
608 Clearview Lane
Versailles, IN 47042
P.O. Box 66
Friendship, IN 47021
Meetings begin at 7:00am at the Highway Garage and at 8:00am in the Commissioner's meeting room located in the Annex Building
Commissioner's Meeting Minutes
Commissioners meeting opened promptly at 7:00AM on Monday, January 7, 2103 at the Ripley County Highway Department, Osgood, Indiana.
Commissioners Robert Reiners, Mark Busching, Gary Stutler, and Auditor William Wagner were in attendance for the meeting.
Superintendent Heaton advised the FEMA funds were received and would be deposited to the Local Roads and Streets-Bituminous account. He also questioned applying for a Rising Sun Regional Foundation grant in 2013 and the possibility of replacing a cinder box on one of the trucks.
With no further business to discuss Commissioner Busching moved to recess to the Annex meeting room. Commissioner Stutler seconded and the motion passed unanimously.
Commissioner Busching made the motion to reconvene while Commissioner Stutler seconded. The motion passed unanimously and the meeting reconvened with the Pledge to the Flag.
Commissioners Reiners, Stutler, and Busching were present as well as County Attorney Ertel and Auditor Wagner.
Maintenance-Mr. Johnnie Lohrum 8:00:00
Mr. Dave Drew from QPH presented the revised quote for replacing 2 air handlers on the 3rd floor for $7945.00. Commissioner Busching moved to accept the quote and pay from cum cap building with a second from Commissioner Stutler. The motion passed unanimously.
Mr. Lohrum advised the pipes in the basement of the courthouse were rusted badly and should be looked at as for replacement. Mr. Drew stated it would make the seasonal changeover much easier if they were replaced as well.
EMA—Mr. Patrick Rose 8:07:52
Mr. Rose advised the Courthouse emergency program was being revised and the court system would now go to the new annex building. He is applying for ID cards for those officials with radios and will advise when received.
Treasurer—Ms. Amy Copeland 8:30:50
Ms. Copeland presented the commissioners with a request for hire for her office. The commissioners approved the person and an application is to be filled out and presented to the commissioners for final approval.
Health Dept—Mr.Tony Schneider 8:34:00
Mr. Schneider advised the notices to food establishes had been sent late and most of the establishments could not respond by the deadline. He requested the deadline be extended for 2013 only. Commissioner Busching moved to approve with a second from Commissioner Stutler. The motion passed unanimously.
Mr. Schneider advised the commissioners the next Health Board meeting was 1-8-2013 at 5:00pm and invited them to attend the executive session after the regular meeting.
Technology—Ms. Kelly Vollet 8:41:25
Ms. Vollet advised the commissioners of the renewal for termite control from Cardinal Pest Control. Commissioner Busching moved to approve the renewal with a second from Commissioner Stutler. The motion passed unanimously.
She also advised she was obtaining a quote from Matrix for data and phone lines for the courthouse renovation.
Planning-Mr. Tad Brinson 8:50:10
Mr. Brinson advised they were in need of file cabinets. He was advised there should be room in the storage room. The move to storage was discussed and Auditor Wagner was placed in charge by the commissioners to assigning space to those who needed storage in the room. This will be started as soon as ServePro completes the cleaning.
INDOT-Ms. Debbie Ault
Ms. Ault requested the commissioners’ signatures for the partial reimbursement of the temporary detour due to the State Road 62 closure for $72140.80. Commissioner Stutler moved to approve the request with a second from Commissioner Busching. The motion passed unanimously. Highway Foreman Ray Toops will advise the amount of funds to be reimbursed to Local Roads and Streets and EDIT.
Ms. Ginger Bradford-Republican County Chairman 9:13:20
Ms. Bradford thanked the commissioners for use of the meeting room for the swearing in ceremony 1-1-2-13.
Encore Insurance-Mr. Brad Samples 9:24:28
Mr. Samples reviewed the renewal for the 2013 year property, auto, work comp, inland marine, etc. Renewal will be reviewed and voted at next meeting. He explained the changes with the new annex and removal of the old buildings. Renewal quote was $216960.00.
Commissioners took a break at 9:39:00
Town Of Versailles-Mr. Kevin Hensley
Mr. Hensley spoke of the problem with the lift station for the Jail. It is being damaged by articles of clothing, mop heads, packets, etc from the jail. He asked for the commissioners to look into the issue. The commissioners
LWC-Mr. Sam Puterbaugh
Mr. Puterbaugh advised the annex had been air quality tested and the report should be received soon. The question of the shine for the Terazzo was addressed and the commissioners were advised that a high shine finish would need to be applied and it would be an additional cost.
He advised also item G22-28 had been resolved and a draft letter was being produced. He questioned what to do with the unresolved issues with the General Trades Contractor. This was discussed and it was decided by the commissioners to meet with the General Trades Contractor at the 1-18-2013 meeting in executive session at 1:30pm before notifying the bonding company.
The courthouse renovation was discussed and the change orders and restocking fee of the access doors was addressed.
Clerk-Ms. Mary Ann McCoy 10:25:25
Ms. McCoy advised she was hiring Ms. Debra Hackman for the open position in her office. The commissioners reviewed the information on Ms. Hackman and approved.
She also advised the commissioners her mailbox and pole had been knocked over/broken when snow was cleared from county roads. The commissioners stated they would look at it but they only replaced the pole/box if it was struck by the truck.
Auditor Wagner advised the commissioners he had received the funds from the Ripley County Community Foundation for $8294.80 and had deposited them. The county can use these funds as they need.
Auditor Wagner presented the commissioners with the Covered Bridge Certification form for signature.
Appointment of Mr. Ken Hylton for the Ripley County Veteran Service Officer was signed.
Batesville Memorial Public Library Board of Trustees advised Mr. Peter Mack was agreeable to another term and supported him. Commissioner Busching moved to approve Mr. Mack with a second from Commissioner Stutler. The motion passed unanimously.
The commissioners signed payroll sheets, claim vouchers and claims being paid from the commissioner’s budget.
Commissioner Busching moved to approve the minutes of the December 21, 2012 meeting with a second from Commissioner Stutler. The motion passed unanimously.
Commissioner Busching moved to recess until 1:00 pm in the Commissioner’s Conference Room. Commissioner Stutler seconded and the motion passed unanimously.
At 1:00 pm Commissioner Busching moved to reconvene with a second from Commissioner Stutler. The motion passed unanimously.
The courthouse renovation was discussed with Mr. Brad Rullman of Maxwell Construction. He advised the progress and went over the change orders and Proposal requests. He advised the tentative move for Probation to the remodeled offices was February 4, 2013. The child support area would take approximately 2 additional weeks.
The commissioners then discussed the employee handbook revisions. Comp time was discussed and the commissioners requested a revision stating that effective 1-1-2013 no further comp time would be paid for the Highway employees. Also effective 1-1-2014 comp time for all other employees of Ripley County would no longer be available.
Also wording to clarify the intent of the bereavement policy was added to require the attendance of the services.
With no further business to attend to, Commissioner Busching moved to adjourn with a second from Commissioner Stutler. The motion passed unanimously.
Minutes prepared by Bill Wager, Ripley County Auditor Minutes are unofficial until approved at the next Commissioners Meeting.
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